SUBGRANTEE TOOLBOX

The Subgrantee Toolbox will assist current subgrantees of any federal grant administered by the Federal Grants Division. This site contains the Financial and Administrative Guides as well as commonly used forms.

OKGRANTS Website

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OKGRANTS Tips

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Equal Employment Opportunity Plan Reporting Tool Instructions

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Financial and Administrative Guides 

2023 District Attorneys Council Methods of Administration

2023 Department of Justice Financial Guide

2023 Grant Monitoring Procedure Manual

2023 VOCA Financial Administrative Training PowerPoint

2014 Financial and Administrative Guide for Coverdell, NCHIP, and RURAL Grants

2014 Financial and Administrative Guide for JAG, JAG-LLE, VAWA, SASP, and RSAT Grants

Civil Rights Policies and Forms

District Attorneys Council - Employee Handbook

District Attorneys Council - Incident Report Form for Violence/Threats of Violence

District Attorneys Council - Limited English Proficiency Policy

Procedures for Responding to Discrimination Complaints from Clients, Customers, Program Participants, or Consumers of the DAC and DAC's Sub-recipients

Procedures for Responding to Discrimination Complaints from DAC Employees and Employees of DAC's Subrecipients under U.S. Department of Justice Grant Programs

DAC Non-Discrimination Anti-Harassment Handbook 2022

Discrimination Complaint Form

Whistleblower Information

Project Forms

A-1 Form -- Authorization to Sign Project Documents

A-2 Form -- Budget Revision and Grant Extension Request

A-3 Form -- Request for Funds

A-5 Form -- Statement of Equipment Purchases

A-6 Form -- Equipment Inventory

A-7 Form -- Quarterly Expenditures and Financial Status Report

A-8 Form -- Quarterly Project Income Report

Grant Personnel Change Form for AO/FO/AA

Change Form for Grant Funded Personnel

A-11 Form -- Grant Funds Property Transfer

A-14 Form -- Personnel Backfill Verification

Documentation of Collaboration-Example

Memorandum of Understanding-Example

Body Armor Mandatory Wear Policy Certification for Subgrantees

Body-Worn Camera (BWC) Policy Certification

Modified Total Direct Costs Worksheet

Indirect Costs Page with Modified Total Direct Costs Worksheet

VAWA Full Faith and Credit Special Condition for Law Enforcement

VAWA Judicial Notification Certification of Compliance

VAWA Forensic Medical Examination Payment Certification of Compliance

VAWA Filing Costs for Criminal Charges Certification of Compliance

VAWA Polygraph Certification of Compliance

VAWA Acknowledgement of Notice of Statutory Requirement to Comply with the Confidentiality and Privacy Provisions of the Violence Against Women Act, as Amended

SASP Determination of Suitability to Interact With Minors 

VAWA Determination of Suitability to Interact With Minors 

Requirement to Report Breach of PII Policy Template

Requirement to Report Breach of PII Form OVW

Requirement to Report Breach of PII: OJP

Breach of PII Report Form to DAC

JAG Determination of Suitability to Interact with Participating Minors form

JAG Policies and Procedures: Determination of Suitability to Interact with Participating Minors

Annual Reports and Plans

2022-2025 VAWA Implementation Plan

2016 - 2020 JAG State Strategy

2017 NFSIA State Plan

Training Tips:

2024/25 VAWA/SASP Financial and Administrative PowerPoint Training

Muskie Tips:

RURAL Muskie Subgrantee Instructions from MEI

VAWA Muskie Training PowerPoint

SASP Muskie Training PowerPoint

Rural Muskie Training PowerPoint