Budget Request System
This web-based application allows State of Oklahoma agencies to enter and submit both operating budget requests and capital project requests directly to the Office of Management and Enterprise Services and the Long-Range Planning Commission. The application requires Oracle's JInitiator plug-in. Procedures to obtain the plug-in follow.
To run this application, the following basic system requirements are recommended:
Note: It will take approximately 2-3 days to process this form. Please include your e-mail address on the OSF Form 90 and you will receive notification of the new userid by e-mail. Otherwise, our staff will phone you with your new userid.
The Budget Request System requires Oracle's JInitiator plug-in. This enables your browser to use the budget request application. If you have already configured your browser to use Oracle JInitiator, you may continue to follow the Budget Request links and begin using the application.
If you do not already have the Oracle JInitiator installed, you will need to configure your browser with the plug-in. There are 2 ways to receive and install this plug-in:
NOTE: You may want to consult with your agency system administrator regarding these system requirements and the download of Oracle JInitiator.
The following instructions provide an overview of the screens to download this application and access the Budget Request System. You may print this page to refer to when installing the plug-in.
For Internet Explorer Users:
For Netscape Users:
NOTE: This application does not work with CHAMELEON browser.
Once you have entered this information, click on "Connect." You are now at the initial screen of the Budget Request System and can begin your request.
This screen is used to select your agency and the budget request forms you wish to enter - Operating, Capital Outlay, or Budget Request.
NOTE: For detailed instructions on the system and the specific request forms, please see the Capital or Operating Budget Request sections of this site.
The initial budget request screen is used to select your agency and the budget request forms you wish to enter - Operating or Capital Outlay Budget Request. This system functions similar to most Web based applications and allows the user to point and click, choose menu commands, and make selections in dialog boxes.
NOTE: For detailed instructions on the specific request forms, please see the Capital or Operating Budget Request sections of this site.
Title 62 Oklahoma Statutes, Section 900 et seq established the Long-Range Capital Planning Commission. All Oklahoma state-level agencies, boards, trusts and commissions are included in this statute. Capital budget items are submitted even if no state appropriated funds are used to acquire them. The commission defines capital projects as those with a cost of at least $25,000 and a useful life of five years or more. If your organization does not anticipate capital expenditures in any of the next 5 years, please send notification to the commission via e-mail to Ben Davis.
For questions on the Capital Budget Request, please e-mail to Ben Davis or phone at (405) 522-1652.
Under the provisions of Title 62, section 41.47, the operating budget request forms were prepared jointly by the staffs of the Office of Management and Enterprise Services and the Joint Legislative Committee on Budget and Program Oversight (legislative fiscal staff). Information contained in your responses will be used by both the legislative and executive branches in developing budget proposals, so please follow the directives of the OMES and fiscal staffs to ensure that these forms are filled out completely. It is very important that you provide complete justification for each of your funding changes.
Historical and BWP data from ICS will be loaded into the new system to eliminate the need for you to enter this data. Some data from last year's budget request will also be copied into the new system and will be available for you to edit. In addition, some forms you completed in the past will be generated by the system from data provided on other forms. Specifics on each form are included in the section by section instructions. These instructions were mailed to each agency and are also linked below.
Please see the training section for the dates and contact information on scheduling your agency for operating budget request training on the new system.
Please direct any questions on the operating budget request to the budget or fiscal analysts for your agency. Phone numbers and e-mail addresses of the analysts are available on the OSF, House, and Senate home pages.
Each state agency presently using or contemplating the use of data processing applications is required to submit a long-range (three year) Data Processing Plan. The total Data Processing plan amount for the budget request fiscal year must balance to the agency's Budget Request for data processing. All purchases for data processing equipment, software or services must be identified in the agency's data processing plan.
Effective Sept. 1, 1992, no agency shall use state funds for the acquisition of computer hardware or software exceeding $2,500 in value, without the written authorization of the Director of State Finance in accordance with Title 62, Section 41.5a, item B of the Oklahoma State Statutes. This section does not apply to higher education, public schools, or vocational-technical districts. Even though the Legislative and Judicial Branches are exempt, their participation is encouraged as it would enhance the statewide planning for data processing.
All state agencies are required by State Statutes to submit a long-range (3-year) telecommunications plan. The plan is to include voice (telephone), radio, video, facsimile or any other forms of communications and telecommunications which the agency is using or is planning to use in the future. Even though the Legislative and Judicial Branches are exempt, their participation is encouraged as it would enhance the statewide planning for telecommunications.
Links to the Data Processing/Telecommunications instructions and forms are included in the Operating Request Section.
Please direct any questions to the OMES Systems Planning Group at (405) 521-2804 re: data processing, and (405) 521-2373 re: telecommunication, (405) 521-2373.
Training sessions are available to help you learn the system.
Capital Request training is available from the Long Range Planning Commission. Please e-mail Ben Davis or contact him by phone (405) 522-1652, if you need assistance.
The Office of Management and Enterprise Services will provide Operating Budget Request training. Please contact your budget analyst if you need to schedule training.
The information in this section is used by an agency to develop a workforce plan that reviews the agency's workforce demographics and identifies current and future problem areas due to resignations and retirement.
Upon entering the Budget Request System, click on the 'Strategic Plan' button. Then click on the 'Workforce Plan' button, this will take you to the Workforce Plan. The Workforce Plan will already have pre-populated workforce demographics for each agency that contains the following information:
The report contains only Job Families and Sub-Activities with the following problem areas:
Note: If the row contains a JFD and Job description it is Identifying a problem with a specific Job in that sub-activity. If it only contains the sub-activity but no job code or job description it is reporting a problem with the Sub-activity as a whole.
Step 1: Enter the contact information for the agency's primary workforce planning contact at the top of the page.
Step 2: For each JFD or Sub-Activity that meets any of the problem criteria, click on any field in the row for that JFD or Sub-Activity and a blank screens will appear at the bottom to Identify potential problems, enter information for an action plan, and a method to evaluate progress.
Note: There is a blank row at the bottom of the pre-populated list for additional JFD or Sub-Activity problems an agency wishes to report. Agencies may enter any additional Job Families or Sub-activities not identified in the pre-populated list, such as areas with vacant positions. By inserting that information on the blank row, an action Plan can be created for these areas.
The first section entitled "Potential Problem," contains a drop-down menu that identifies the following problems:
Step 3: Select a potential problem in the drop-down menu for the Job Family or Sub-Activity. There may be more than one problem area for each Job Family or Sub-Activity, each problem should be addressed on separate rows, starting with the highest priority and working down from there.
Step 4: Following the identification of a problem area, click on the Action Plan box. an individual action plan to address each problem area will pop up. Enter your action plan to address the problem area into the text box. These plans will be different for each Job Family or Sub-Activity depending on how your agency plans to address these problems. Once completed, close the box.
Step 5: In the last text box on the row, agencies will specify a method to evaluate progress in addressing the problem area. Just as with the action plan click on the empty box and a text box will appear. Once you have completed the method to evaluate progress close the box.
Repeat these steps till all problem Job Families and Sub-agencies have been addressed.
Note: If the pre-populated information identifies a Job Family or Sub-Agency as having a problem, but the agency feels that it is not a significant one, Choose other in the Potential Problem box and give a brief explanation of why the agency feels this is not a significant problem in the Action Plan box.
Once the plan has been completed, you may print a copy from the Strategic Plan main screen by clicking on the 'Forms' button.
For assistance or questions in completing the Workforce Plan, please contact the Office of Workforce Planning at (405) 521-6350.